How to create a travel itinerary

How to create a travel itinerary

Some travelers are more than happy to arrive at their destination with nothing but a YOLO or carpe diem mindset and a backpack on their backs. For others, just the thought of arriving with nothing pre-planned and no holiday itinerary is scary.

There are advantages to both travel styles, but it’s undeniable that putting at least a little work into your itinerary before you travel can enhance your vacation experience. It doesn’t need to be a multi-page spreadsheet or long list of scribbled notes. Today, you can use travel planner apps to create an itinerary easily.

In this article, we’ll set out a few key tips on how to create an itinerary to help your travel dreams come true.

Make your ideas list

The first step to make an itinerary is to create your ideas list. Have a travel notebook, an ideas board or use a travel planner app to make a note of your dream destinations or location wish-list. Whether you just have a few vague ideas – “Australia”, “Europe” or something specific like “seeing the Himalayas whilst paragliding in Nepal”, get it written down in one place that you can refer to later. We love to note down any recommendations that we stumble across whilst browsing the web.

ravelwa6/wp-content/uploads/2020/02/make-a-list-travel-itinerary-ideas-1024×681.jpg” /> Write down all your ideas for your travel itinerary

Work out your budget!

Work out how much money you’re going to set aside for your trip, and be realistic with yourself. Arguably, this is one the first things you should do as a travel planner so that you can focus your ideas list without having to go through the disappointing task of crossing off everything that’s out of budget later. There is no point browsing websites for private islands in the Maldives, only to be disheartened when you realize that you can only afford a room in a shared Airbnb when it comes to making your trip itinerary.

Working out your budget early can also help focus your location choice if this isn’t already determined.

Research your travel itinerary

If you’re like us, half the fun of traveling or vacations is the planning and working to create an itinerary. Learning something about the history and culture of your destination before you go can make a trip even more rewarding once you’re there.

ravelwa6/wp-content/uploads/2020/02/research-travel-itinerary-1024×684.jpg” /> Have fun using all resources available to research your perfect travel itinerary

From travel books like Lonely Planet, Rough Guides and Bradt Travel, to customer-feedback based sites like Tripadvisor to the multitude of online blogs, there’s a vast pool of resources to dive into for creating a trip itinerary.

You can also check out our list of the world’s best cities for more inspiration.

Decide when to go

Knowing when to go is an important factor for planning a trip itinerary. Make sure that the weather conditions are favorable for a holiday. Check for public holidays and local festivals at your destination.

Many travelers dream of being in India for ‘Holi’- the festival of colors but is it safe to travel during that time? Sometimes, festivals are best avoided. For instance, traveling to Vietnam during Lunar New Year (or Tet), is generally not recommended. Many facilities are completely shut down for a couple of weeks and the whole country is on the move, making domestic travel challenging! It might be best to create your itinerary to steer clear of these occasions.

Don’t overstretch yourself

As tempting as it is to try to visit all the temples in Angkor in one day, it’s probably going to lead to you falling asleep straight after sunset at Angkor Wat, with no energy to truly enjoy a delicious Cambodian dinner, and that’s if you haven’t succumbed to heat exhaustion by mid-afternoon! A major problem when creating travel itineraries is trying to cram so much in that your vacation resembles a military boot-camp more than a leisure trip.

Sometimes less is more. As the travel planner, try to separate your activities and destinations into ‘must-do’ and ‘would be good to do’. Factor in travel time. Though train and bus rides can be a great way to see a new destination, you don’t want to spend your whole vacation staring out of a window.

Plan with your travel companions!

ravelwa6/wp-content/uploads/2020/02/travel-itinerary-companions-1024×672.jpg” /> Include your travel companions in your travel itinerary

Maybe there’s an activity that the travel planner loves that might not be everyone’s idea of fun. Perhaps adventure caving in Mexico isn’t actually Mom’s ideal vacation activity. Have the conversation early in the planning stages, rather than when you’re on vacation.

If you’re traveling with companions who potentially have a different vacation budget to you it’s really important to discuss this early when forming your travel itinerary to avoid friction later on in your trip. Make sure you are open about this early and can come up with a solution. Perhaps your companion is happy to settle down on a hammock with a book for the day whilst you enjoy a day-trip.

Use travel apps

Choose a trip planner app that will help you become the ultimate trip planner. Organizing apps like TripIt.com let you make complicated itineraries to share online and it will automatically generate maps, directions and weather information. Other options are a trip planning app like TripHobo.com that will give helpful activity and direction recommendations and useful information on opening times and visit duration.

ravelwa6/wp-content/uploads/2020/02/use-travel-itinerary-apps-1024×666.jpg” /> Create the perfect travel itinerary with apps

Check out our list of the best travel planning apps to discover more useful apps.

Don’t get stuck in your schedule

Finally, the most important thing to remember – you’re not legally obliged to follow your trip itinerary! Allow yourself the freedom to take up recommendations from people you meet along the way, be that a fellow traveler, the staff at your accommodation or someone who lives there.

Use our tips above to plan your perfect trip itinerary, but don’t miss out on the spontaneous opportunities that come your way when you’re on the road.

How to create a travel itinerary

How to create a travel itinerary

How to create a travel itinerary

A travel itinerary is an outline of the places you plan to visit on your trip. It helps with budgeting, organizing, and planning for what you want to do while traveling. It’s good to have one handy when booking flights or making hotel arrangements so that everything you need is in one place.

The first step in creating a travel itinerary is to figure out when to leave and for how long. A well-crafted travel itinerary should include the date and destination of the trip, activities planned for each day, emergency contact information, and departure times from airports or train stations (if applicable).

This article will help guide you through the process of creating a travel itinerary for your next vacation or business trip!

Let’s see the best ways to brainstorm ideas for an excellent itinerary.

Ask yourself the following questions:

  • Where do I want to go and why?
  • What is the budget I should aim for?
  • How much time will the trip take?
  • Who am I traveling with? How do I best coordinate with the crew?
  • Do I have any dietary restrictions or allergies?
  • Am I looking for adventure or relaxation?
  • What mode of transportation am I most comfortable with, and which one offers the best value based on distance traveled vs. cost?
  • Do I know anyone who’s been there to give me tips?

With these answers in mind, you can narrow down your requirements and plan your next vacation accordingly!

Here are the simple steps to create a perfect travel itinerary.

Be original

If adventure is your top priority, you’ll have to make sure that the place has what you need with options such as water sports or canyoning. Or maybe it’s the relaxation and ambiance that interests you more; beaches and spas might be more suitable for this kind of vacation.

You can also use ready-made travel itineraries to help kick-start things.

How to create a travel itinerary

This way, you won’t suffer from FOMO. Traveling is a once-in-a-lifetime opportunity. It’s unlikely you’ll be able to visit that destination with the people you’re with another time in the future. But you also don’t want to be paralyzed with information overload.

If you’re looking for hidden gems, looking for travel bloggers who share your travel taste/style may be the best way to find trustworthy ideas. You can also crowdsource ideas on Facebook groups from like-minded travelers.

Research

When you’ve made up your mind about the destination, the first thing is to collect all the relevant information about your trip. For instance, search for flight numbers, hotels, restaurants, car rental services , etc.

Research helps when planning an itinerary because it lets you know if any special arrangements need to be made before arriving at your destination, like vaccination certificates, carry-on liquids rules, or residency permits. It also gives you a better idea of what activities are available in each city.

Before coming up with the actual plan, ensure you research all possible locations and compile information about them, including their prices.

It’s also essential to know where they are located in relation to each other so you can pick places that suit your interests and budget.

Reservations are essential for smooth and worry-free travel, so you need to have all the details.

Furthermore, include details like directions to the hotel, phone numbers, operational hours, and fee charges. Finally, search for the entertainment events and possible festivities at your destination.

If you visit a country for the first time, it is recommended to know the local places and customs. This will help you avoid scams that may cost you money or make you feel uncomfortable.

Especially in a post-pandemic world, entry, transit, and visa requirements could be evolving regularly. Be sure to check relevant government websites or use Sherpa to avoid getting turned away at the airport.

  • Written by Anna
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Based on what I’ve heard from friends and family the most overwhelming part of planning for vacation is figuring out what the heck to do. How do you put together an itinerary when there are so many things you want to see?

My favorite type of itinerary is one where I’ve got most things I HAVE to see/do planned plus extra time for spontaneously exploring.

Also depends on the type of vacation that I’m going for as well. But since we’ve already gone through budgeting, finding where to stay, and packing you should already have a good idea of that.

How to create a travel itinerary

How to Create Your Trip Itinerary

  • Initial Research – All good plans start with some preliminary investigation. My go to resource for planning a vacation is Pinterest. Almost all pins you’ll find were created by bloggers like me! This means you’ll get an inside view of what a place is like, the must-sees, and hopefully some hidden gems.
  • List Everything – Make a huge list of everything that catches your eye. If you’re even remotely interested then add it to the list. Make a column beside the name of the things to do and add in what each costs. You can also create a third column with how much time you’d like to spend at each place. I find it can be difficult to guess this though.
  • Budget Impact – Now take a look at your budget and what you had set aside for attractions/daily activities. If some items on your list are way too expensive then go ahead and cross them off. Quickly rank the other things to do and start adding the dollar amount for the top items together. Once you reach your budget number, that’s how you’ll know to stop. You may still have a lot of free activities on your list though.
  • Map It Out – If you still have lots on the list after narrowing by price then start pulling things up on the map. I love using Google Maps for this because they have a “save” feature where you can go in and save a location as a pin. Search the place on the map – beside “directions” and “start” there is an option to “save” – click that and then add a New List with the name of your trip – keep adding from your list to the map.once you’re done you can share the list with other people in your group.

How to create a travel itinerary

  • Narrow Down – The main thing for the map is to see how close all the activities on your list are. Are there some that are just way too far to warrant going? See what activities fit in logical groups. If something doesn’t fit then cross it off. Don’t have enough time to do everything near each other in one day? Start crossing off the least favorite things in that grouping.
  • Be Realistic – It may help during this time to remember that you can always come back. You’ll never see all a place has to offer anyways so don’t be discouraged if you can’t fit everything in your trip itinerary.
  • Final Itinerary – Once you have an idea of how long each activity will take, where it’s located, and how much it costs you should be able to use those and figure out a solid itinerary for your group. List out the days you’ll be there and then which activities you’ll go to each day in order of importance. Don’t rush around from place to place though. Enjoy the time you have and each stop you put on your itinerary.
  • Be Flexible – You may not get to everything you have on your list. That’s okay. Save all those items for another trip. If you come across something while you’re there that looks interesting then go explore. Don’t hold yourself to this trip itinerary either. You are just creating a loose guide so you aren’t wasting time while you’re there figuring out what to do.

Trip Itinerary Example

This is the itinerary I used for my first trip to NYC. Some of it went according to plan and others did not at all. You can read more about that in my 3 days in NYC article.

How to create a travel itinerary

Friday

  • Alive After Five – $35
  • Battery Park – $0
  • Stone Street – $0

Saturday

  • 9/11 Memorial – $0 (The Museum does have an entrance fee)
  • Brooklyn Bridge – $0
  • Tenement Museum – $20 (This was planned for Saturday but moved to Sunday)
  • Food Tour – $57
  • High Line – $0
  • Broadway – $95

Sunday

  • Top of the Rock – $42
  • Central Park – $0
  • Grand Central Station – $0
  • MET – $25 (Didn’t make it here)
  • Natural History Museum – $23 (Didn’t make it here)

I created this list after narrowing down a huge list of all the items I want to do in NYC. While I didn’t make it to everything, I did hit a lot of the high points and it was a very memorable trip.

Trip Itinerary Overview

Of course this method can be applied to many different types of trips but not all. This is good for a city vacation where there are lots of things to do or a visit to a National Park where there are many outdoor activities that are spread out.

If you’re going on a ski trip though you may be doing the same thing every day and only take one rest day. This is where knowing what type of trip you want is very important. You can prioritize sight-seeing, relaxing, spending time outdoors, focusing on one activity, the list goes on.

What’s important is that your trip itinerary is perfect for YOU and no one else. Just because everyone else thinks something is a “bucket-list” activity or a “must-see” doesn’t mean you have to add it to your itinerary. Make sure each item is something you are interested in doing.

How to create a travel itinerary

There are three ways to create a travel itinerary: the “old-fashioned” way by entering everything into a file online; virtually, by using one of the many apps that fit quite nicely in the confines of your smartphone or your tablet; or by booking your travel with a professional Travel Advisor who will do all the work for you.

Keep in mind the pandemic is still a thing—though fortunately the world is opening back up as it comes under control. Make sure you find out all the entry requirements for each country you want to visit—you don’t want to get turned back and lose your investment of time and money! Be aware hotels and cruises have their own restrictions, so plan accordingly.

Gather all the hard and fast details first.

This means your flight information (airline, flight number, confirmation number, arrival and departure times), your rental car reservation (confirmation number, company phone number) and your hotel reservation details (hotel name, address, confirmation number, reservations phone number). Include directions from the airport to the car rental area and round trip hotel/airport.

This is also where you need to gather all your emergency contact information, as well as any special medical needs you might have (include your SkyMed number). It’s also a good idea include the address and contact information for the local embassy or consulate outpost, plus the local hospital. If you’re planning on sending postcards, make a list of the recipients’ addresses.

Do your research.

Online guidebooks and local tourism offices are a great place to start, but nothing compares to putting your questions out in the social media world. Ask about things to do, to see and to eat, chances are you’ll get some insider information that will take your trip beyond tourist level. Check to find out about local festivals that might be going on during your visit, and don’t forget to eyeball the weather so you know what to pack.

Draw a timeline.

Virtual or otherwise, it will give you an idea of how much you can do and when. Jot down your activities, but don’t overbook yourself: there’s no sense in all your memories being but a blur. Oh, and add a free day into the mix, just in case you bump into something you might want to explore further.

Don’t look down on folding maps.

Technology can be tricky, and what if you can’t charge up? Print out as much as you can and take a folding map with you—it won’t take up too much space (even if you can never fold it perfectly again) and it’s a great backup in case of tech breakdown.

Organize your info.

Type everything into a document you can email to yourself and print hard copies, too. Keep those in a sturdy folder where you can keep any paperwork from the rental car, airline or hotel. Online travel itinerary templates are also good and you can access them by logging in at any cyber café.

There’s an app for that.

Developers have created a wonderful range of apps that take trip planning to a whole new level. Tripit keeps all your travel plans in one spot in the easiest way possible: you simply forward confirmation emails and it builds the itinerary for you. The Pro edition will also help you find alternate flights, lets you share itineraries, adds maps and directions and more. Minube helps you choose the places you can’t miss and let’s you share your experiences with other travelers. With over 100K mini-guides from travelers that cover 24,000 destinations in about 200 countries, it’s an inspiration smorgasbord! You might also want to take a look at PackPoint: it helps you pack by making it easy to create a packing list and making sure you don’t leave anything behind. It can save you from having to recycle your socks for a week or brush your teeth with your finger.

Adventure. Life. Style.

How to Create a Travel Itinerary

How to Create a Travel Itinerary

There are all types of travelers, from fly-by-the-seat-of-their-pantsers to those who plan every second of the trip. I generally fall somewhere in the middle of these types of travelers, but regardless of how chill or structured a trip will be, I always do some type of research beforehand. It’s just who I am! That’s why I love crating a travel itinerary.

Why Should You Create an Itinerary When You Travel?

How to create a travel itinerary

Generally, I am a big advocate for having some sort of plan in place when you travel. I think it helps a trip go smoother, especially when traveling in a group. If you’ve ever been on a trip and realized everyone is hungry but have no clue what restaurants are nearby and have to stop and try to read Yelp reviews, you’ll quickly realize why doing your research beforehand is important! You don’t have to have each meal planned out before you leave, but having a working list of restaurants to choose from when you do get hungry makes choosing a spot much quicker and easier – so you can make a decision before being hungry turns into hangry!

It’s also a great idea to do your research and have a plan when you are visiting a place for the first time – especially a larger city. Visiting somewhere like New York City for the first time (or second, third, even fourth time!) can be overwhelming, so prioritizing what you want to see and do while there is key – because there is no way to do it all! Plus, if you plan to do any type of museums, attractions or tours, you’ll likely need to purchase tickets or make reservations in advance, which requires planning.

There are a million more reasons why it’s beneficial to have a plan in place when you travel, but I won’t bore you with every single one. Just know that for most trips, doing research and having a general outline for your trip will make it that much more enjoyable!

How to Plan an Itinerary

Step 1: Research

The very first thing to do once you decide to book is trip is to start Googling and searching Pinterest! Once dates confirmed, we typically book travel plans first, then research and decide on a hotel if we’re familiar with the area of town we want to be in. If we’re not, researching where the top places we want to visit are can help narrow down the area we need to look for a hotel or Airbnb.

I typically start by taking notes either on a Google Doc or Note in my phone, listing out possible hotel options, or create a trip board on Airbnb/VRBO. I’ll include the area it’s in and general idea of price in my note, and once I have a range of options, I’ll start narrowing it down until we make a choice.

During the research phase, I also list out anything and everything that I may want to do, visit or see. I usually have a category for Things to Do, Things to See and Places to Eat in my note. In my initial research phase, literally anything that looks or sounds interesting goes under one of these headings.

I also usually create a Pinterest board for each of my trips, where I save any Pin that looks relevant. Then, as I start really planning out the details, I’ll review each Pin I’ve saved for their recommendations and add ones I’m interested in to my list of categories mentioned above.

Step 2: Narrow It Down

Once I feel like I’ve exhausted all of the resources that are available to plan my trip, I start narrowing all of my options down. I usually wind up with way too many options on my list, so removing my least favorite options is a great place to start eliminating things. With everything listed out in similar groups, it’s easy to look at a list and decide what is or isn’t a priority. You can do this with your hotel or housing options, restaurants, places to visit, literally anything on your list.

Step 3: Book

Now it’s time to start booking things. If you haven’t already booked your hotel, I’d recommend starting there.

How to create a travel itinerary

Once you have your housing option selected, review your list of Things to See and Things to Do for anything that may require reservations or ticket purchases. If you have items on your list that are must-dos that require specific time slots to visit, purchasing those tickets first will allow you to create the rest of your itinerary around them. For example, on our first trip to New York City, we wanted to do all the super tourist-y attractions, many of which required reservations (some months in advance). We selected our time to visit the Statue of Liberty, 9/11 Memorial and see the Rockettes as the first step in our planning process, which formed the basis of our trip. On another trip, pre-booking a spa day based on the facility’s availability was our first step, and then our plans for the day revolved around that stop.

Step 4: Create Your Travel Itinerary

How to create a travel itinerary

Now it’s time for my favorite part – actually creating your travel itinerary! I start by creating a heading for each day we’ll be traveling or at our destination, and first put in travel details, housing details, and then any other reservations made.

Once those big pieces of the puzzle are in place, you can start planning the rest of your trip. This part is subjective when it comes to how specific you want to be with your planning. You can truly outline each stop of the trip, budgeting an estimated time for each activity. Or, you can create more general buckets for how you want to spend your time. I’ve done it both ways, and even combined both strategies within one trip plan based on what we wanted to do. Generally, our food time slots are always reserved but not hammered out entirely, which allows us to choose from one of the restaurants on our list based on how hungry we are or the food mood we’re in when it’s time to eat. Other things that we know are must-dos on the trip are intentionally planned so they’re not missed.

No matter how detailed you choose to be in your travel itinerary, having one will make your trip more enjoyable and carefree!

Have you planned a trip with an itinerary? Share your best travel planning trips below!

Are you looking for an itinerary planner to plan your next trip? We know creating a customized travel itinerary manually is an overwhelming task. You have to put a lot of time into selecting destinations, booking hotels, flights, and comparing prices. On top of that calculating budgets & booking hotels and flights is another challenge that makes itinerary planning tough.

But what if all of this is done within a few minutes for you? Yes with TripHobo trip planner you can do this smartly. We have observed that many travelers end up spending more time in researching information than enjoying the actual trip. Not only first-time travelers but also experienced travelers struggle in creating perfect travel plans.

Even though it is a tedious task to create a customized itinerary, everyone agrees on the importance of itinerary for an enjoyable holiday. So Triphobo came up with this easy to use automatic itinerary planner.

How Trip Planner Works / Steps to Plan a Trip

Do you want to create your travel itinerary quickly & easily? Are you ready to use this tool now? TripHobo’s trip planner plays a major role to ease the itinerary creation process and helps you overcome the pain in the trip planning. Follow these 4 simple steps to plan a trip & let us know your experience.

1) Choose Your Destination & Dates when you want to travel

Visual algorithmic trip planner lets you choose destinations you want to travel to. You have the freedom to choose the real dates from the calendar. After selecting travel dates, planner runs algorithms to optimize a trip. It starts suggesting activities, sightseeing spots, tours and transport options with the details. For every attraction, it suggests open/close timings, time to spend, and nearby restaurants.

You can drag & drop activities and complete your itinerary within a matter of minutes. You can book yourself a nice vacation once you are sure of all the details, making you plan your trip very easily.

2) Refer to User Created Itineraries

If you have a lot of travel ideas but confused about where to start? Don’t worry. Thousands of other people have visited the same destination before and created itineraries with us. Choose from a pool of more than 1 million user-generated itineraries around the globe. You can view other travelers’ itineraries for any location and duration to inspire yourself and then customize them to suit your own preferences.

3) Book Hotels and Flights

TripHobo always tries to offer the best from the travel industry to our valued planners. It has formed alliances with Expedia, Skyscanner, Zomato and Booking.com. Its ratings and reviews come courtesy of TripAdvisor whereas Google (as well as other partners) powers its location data.

TripHobo aims to cater to travelers at every stage of the travel planning process. It provides one platform to create personalized itineraries and hassle-free bookings.

4) Get Ready with a Perfect Itinerary

Once you’ve created your customized itinerary, you can print it. Save your plan for future reference or share it with your friends. When you’re ready, you can finalize and have a perfect travel itinerary ready.

Why Is TripHobo a Smart Trip planner?

There are few things included in the Triphobo planner algorithm & app which builds itinerary within minutes.

  1. A free virtual map-based trip planner with a smart algorithm
  2. International trip planner with about 1,50,000 popular destinations
  3. The largest repository of user-generated itineraries
  4. Hassle-free booking options for hotels, tours & flights
  5. Provides local transit options like metro, rail, bus, and car
  6. Calculates an estimated budget
  7. Provides options to save, print and share itinerary
  8. Strategic Partnerships with leading travel companies

How to create a travel itinerary

After an entire year with little-to-no travel, if you’re like many Americans, you’re planning to go on a vacation this summer. Whether you’re taking a short road trip or a long getaway, creating a travel itinerary will help you and your family stay organized and get the most from your trip.

Use this step-by-step guide to create a travel itinerary that’s flexible and fun!

1. Choose a timeframe. Set a budget.

Two important factors will determine where and when you can travel: time and money. If you have a certain number of vacation days or a smaller budget, you’ll want to plan your trip accordingly. (The good news is that there are plenty of places for budgets of all sizes.)

2. Select your vacation spot.

Choose a place with the types of activities that you enjoy. Some people like to sightsee. Others prefer to relax on the beach. And some like to stay active, such as hiking and biking. The activities you want to do will help determine where you should go. Your vacation spot is the starting place for your travel itinerary.

3. Book your flights, transportation, and lodging.

Once you have chosen your destination, it’s time to make travel arrangements. Before booking you’ll need to make a few decisions. Will you be driving or flying? And are you staying in a hotel or renting out a location like Airbnb?

To stay organized during this step, record all of your information in one place on your computer or other device. (Microsoft Office offers free itinerary templates and so do Adobe and Google docs.) Include flight numbers, Airbnb or hotel addresses, rental vehicle information, and other confirmation numbers so you won’t have to search for them later.

Don’t forget! If you aren’t bringing your pet with you, you’ll also need to find them lodging .

4. Research the sights and activities.

This is when it gets fun! Check out the location’s history, food, family activities, and nightlife. Search for unique experiences at your destination. Involve every member of the family who is traveling with you to get their ideas. When you have your list compiled, rank your “must visit” spots and “must-do” activities.

Need help finding activities in your destination? Good sources of information include the local tourism office and online travel reviews on sites such as TripAdvisor, Expedia, Foursquare, Yelp, and Google.

5. Map it out.

Start with a map of your destination—either paper or online. Mark the location for each of your activities. Mark the place where you’re staying. Then, divide the map into sections. This will give you a guideline for grouping activities and help you time out your days.

6. Build the Itinerary.

Work in the same template where you recorded your flight and lodging information (in step 3). List each day that you’ll be traveling. Start with the first section of the map and assign activities to the first day. Determine how much time you will spend at each spot. Don’t forget to consider hours open, downtime between each activity, meals, and rest time. Continue through the trip timeline, and be realistic. If you’re traveling with a toddler or your pet , for example, you’ll need to be flexible.

7. Book your tickets and excursions.

Once you know where you’re going and when you can book your tickets. Keep copies of confirmations in your itinerary for easy access. Booking ahead will often save time but if you’re unsure that you’ll get to a certain activity that day, you can always make the purchase onsite.

8. Remember that less is more.

Your vacation should be relaxing, not stressful. Leave several hours free each day for interesting sidetracks or unexpected opportunities. You may find recommendations from a local that could be the highlight of your trip.

9. Plan for the unexpected.

Maybe it will rain, or you’ll miss your connecting flight. You might not have Internet access in the place you’re traveling. If any of these things happen, don’t get down and frustrated. Think ahead and have a “Plan B” in place when you are creating your itinerary. An alternate inside activity could help in inclement weather, know the steps to take if you miss a flight so you can board the next one, carry a book in case you don’t have Wi-Fi, etc. Remember this is your vacation and your attitude could affect your entire trip and those traveling with you. If something unexpected happens, go with the flow and don’t let it ruin your fun.

10. Travel safely.

Take the precautions you need to make it a safe trip . Make copies of your important documents from passport to driver’s license. Share your itinerary with a trusted family member or friend. If you’re traveling abroad, register with the Smart Traveler Enrollment Program . This will allow you to receive important information from the U.S. Embassy about the country you’re visiting.

11. Lastly, consider adding travel insurance.

Travel insurance provides a safety net in case your trip is canceled. Check to see if you need specific coverage. For example, you will want a tourist auto policy if you’re driving to Mexico and a recreational vehicle policy if you’re traveling in an RV .

A Little Help from an App

There are several websites and apps that are specially designed to create travel itineraries. These tools can be timesavers and many have free versions that you can use, including:

    • Tripit.com
    • Tripcase.com
    • TripHobo.com
    • Roadtripers.com

It’s exciting to plan a vacation, but it can also be overwhelming. Take a step back and consider why you are traveling. Then focus on the things that are important to you, such as spending time with loved ones. The rest will fall into place.

Remember life is all about the journey, not the destination. Safe travels.

If you have any plans to travel soon, having a travel itinerary can be a huge benefit. Planning ahead will save you a lot of stress and confusion once you’re away from home.

By ALEX ESPINO

If you have any plans to travel soon, having a travel itinerary can be a huge benefit. Planning ahead will save you a lot of stress and confusion once you’re away from home.

Avoid getting caught in a strange city without knowing how to get around or what your next step is. A proper travel itinerary will eliminate this strain so you can relax.

The benefits of creating one include:

  • Managing your budget
  • Maximizing your time
  • Prioritizing your needs and wants
  • Ensuring that you don’t forget anything
  • Letting others know exactly where to contact you

How to Make a Travel Itinerary

If you have never had to create a travel itinerary, it might feel daunting. But don’t stress — even though this task may seem cumbersome, it does get easier the more often you do it.

Here are a few quick steps you can take to make your perfect travel itinerary.

Gather All the Necessary Information

The information for your upcoming trip can include bus or plane tickets, hotel reservations, and local traveling methods. Will you be renting a car while traveling or using local transit? The option for scooters or bicycles can increase your chances of getting around more easily while traveling.

Use a way to keep all of this information in order, whether on your computer, smartphone, or app. It is always a good idea to keep a hard copy of your travel itinerary with you when traveling. Paper copies are helpful if your mobile phone battery dies or you do not have internet service to access your information.

Some key elements will include:

  • Passport or other personal identification, including health information for each traveler if your identification gets lost or stolen
  • Airplane or bus tickets with arrival and departure times and any connections
  • If driving, any mileage stops for gas to plan your route efficiently
  • Hotel address and phone number with any country codes if you are traveling abroad
  • Shuttle services, local transit information, or parking information
  • The name of the travel agent or booking company if you used one

This itinerary should be available for your emergency contact at home in case of any issues that arise while you are away. Having these details accessible will cut down on any hassle later if problems occur.

How to create a travel itinerary

What is an itinerary, you ask? How do I go about creating one? Planning your next adventure has never been easier thanks to TripIt. Take all the guesswork out of organizing confirmation numbers, maps, directions and addresses by auto-generating your itinerary with our app. Now that you’ve booked your travel, here’s how to create and use your TripIt master itinerary.

Forward Your Confirmation Emails to [email protected]

Once you’ve signed up for TripIt, simply forward your flights, hotels, car rentals, restaurant reservations and any other travel plans to [email protected] TripIt supports confirmation emails from travel booking sites, airlines, hotels, rental car companies, railways, airport shuttles, travel agencies, cruise lines, and event and activity sites like OpenTable, Evite, Fandango, and StubHub. See all of the participating vendors here.

Add to and Edit Your Master Itinerary

After your mastery itinerary is auto-generated by TripIt, you can make manual changes or additions to it whenever you want. TripIt gives you the ability to write notes, add photos and include important links to any entry in your itinerary. In fact, your itinerary is accessible on all of your devices, whether it’s your smartphone, tablet, computer or wearable. Simply download the free mobile app to keep your itinerary with you anytime, anywhere (even offline).

Depending on your trip and means of travel, you may consider adding extra information to your itinerary including weather forecasts, excerpts from travel blogs, photos of important landmarks/buildings, local taxi contacts and local maps.

Share Your Itinerary With Travel Companions

Whether you want to share a flight status or your entire master itinerary, TripIt makes it easy to share as you like with whomever you choose. You can share your travel plans via text or email with the click of a button. By connecting your social accounts, you can keep your Facebook, LinkedIn, Chatter or Yammer contacts notified of upcoming travel destinations and dates.

Sync Your Itinerary to Your Preferred Calendar

Your travel itinerary and calendar can work hand in hand with a simple sync. TripIt supports many different mobile and online calendars including Apple iCal, Google Calendar, Microsoft Outlook, Sunrise Calendar and more. More informationt on this feature is available here.

Complete Your Traveler Profile

After finishing your travel itinerary, you might consider completing your Traveler Profile within TripIt. Traveler Profile keeps all of your travel documents and personal details at your fingertips. You can enter essential information from your travel documents (like your passport, ID, driver’s license or Global Entry Card) into TripIt where it’s then encrypted and only accessible by entering your 4-digit PIN. In addition, you can add the contact information of any person you may need to get a hold of while traveling, from your babysitter to your doctor.

For more support on creating and editing your TripIt travel itinerary, visit the TripIt Help Center here.

Some people swear that traveling with no plan – other than buying a one-way plane ticket – is the only way to experience a country authentically. But if you’ve landed on this website my guess is that you’re interested in being a little more organised than that.

You probably prefer to have a plan. You feel more comfortable knowing where you will be resting your head every night, at what time the train or plane leaves for your next destination, and what the main things to see and do are in each place.

Knowing all of these things means you need to create a travel itinerary for your trip. A daily outline that ensures your trip runs smoothly and that you can, therefore, make the most of your precious time. By investing the time now to put together an itinerary, you save time for more fun things whilst you are abroad.

This blog features travel itineraries for destinations around the globe. I created all of them myself and I will show you how you can do this yourself for any country you would like to visit. The length of your trip really doesn’t matter. The process remains the same whether you are planning a weekend getaway in Europe or a three-week round trip around South East Asia.

You could, of course, get a travel agent to do this for you, but you will without a doubt pay far more for your trip than you would have done had you planned it yourself. There are also plenty of apps and websites that will help you plan your trip. But I personally find that doing it yourself will afford you far more flexibility.

Whilst planning your own itinerary requires a certain level of skill and practice, especially for more complex ones, I am convinced anyone can do it. The key to any well-laid-out travel itinerary is to start planning it early and to retain a certain amount of flexibility.

The journey of a thousand miles begins with a single step — or one carefully thought-out itinerary. Whether you’re a travel agent, event coordinator, wedding planner, or someone organizing an annual family road trip, you can instantly create detailed schedules for any upcoming occasion with Jotform’s Itinerary PDF Templates.

Using our drag-and-drop PDF Editor, you can reorganize the itinerary template layout and include additional activity fields to help you plan every moment. When users fill out your customized itinerary form, their information will automatically be saved as PDFs that can easily be printed or sent electronically to everyone on the guest list. Once downloaded, these mobile-friendly PDF itineraries can quickly be accessed on phones, so even when internet isn’t available, everything can still go according to plan.

Trip Itinerary

This sample itinerary template contains the duration of the trip, destination, time and activities for each day. The PDF template only shows 3 days but you can use the PDF Editor to duplicate these elements and add more days.

Vacation Itinerary

Try this sample Vacation Itinerary Template from Jotform. This sample is designed to suit any kind of vacations but feels free to modify it. It has basic information such as the destination and date and time of arrival.

Plane Ticket

Use our free Plane Ticket Template to create customized domestic or international plane tickets fast. Download, print, or send as PDFs in a single click.

Business Travel Itinerary

Planning a business trip? Help employees and executives keep track of travel arrangements and appointments with Jotform’s Business Itinerary PDF Template. Using Jotform’s PDF Editor, you can edit this sample.

Daily Itinerary

A Daily Itinerary Template is a document that will help you organize your daily tasks by planning it ahead of time. This will definitely help you establish a habit and a plan to achieve your goal. This document can be used by students to prioritize the things that they need to do for a school like study habits and reviewing for upcoming exams. For adults, a daily itinerary is useful to prevent procrastination. It can also be used in travel activities in order to maximize vacation time.This Daily Itinerary Template shows the activities that you will follow for 7 days. Each day shows the time, activity description, and status. This template is utilizing the Configurable List widget where they can add activity information dynamically as needed. This PDF template can be edited easily via the PDF Editor where you can insert images, change font format, or change the theme color.

Flight Itinerary

Build your flight itinerary anywhere and easily! Use this Flight Itinerary PDF template built under the Jotform PDF editor and you bring your flight itinerary in your computer of mobile device!

Itinerary Planner

Create personalized schedules for your next trip with this free Itinerary Planner PDF Template. Download, share, and print custom itineraries in seconds!

Bachelorette Itinerary

Instantly create PDFs itineraries for a bachelorette party. Easy to customize for any theme. Download, print, and share in just one click. No coding required!

Travel Itinerary

A travel itinerary document composed of two pages providing the travel location, dates and contact details with the travel, accommodation and activities schedule with all necessary details included.

Birthday Itinerary

If you are organizing a huge birthday party, this Birthday Itinerary would help you inform your guests about the party schedule with all location, date and time information included. All submission data will be automatically generated as a pdf document with this design, that would allow you to send personalized itinerary for all your guests. You can fully change the template and create your own birthday itinerary, change the document alignment, background, fonts, colors and add more fields by simply dragging and dropping elements.

Event Itinerary

Create a downloadable, printable PDF event itinerary with our free Event Itinerary Template. Easy drag-and-drop customization. Send out itineraries via autoresponder!

With minimal effort you’ll have a beautiful map of your travels to share with friends and family.

Map and visualise your trips.
It’s fast, simple, fun and free.

  • Plan your upcoming trips and map previous travels
  • Add notes, photos and blog entries to build a rich story of your travels
  • Embed your trip map on your own blog
  • Save your map as a high resolution image
  • View and share your personal trip stats as an infographic
  • Unlimited trips on one map
  • Bookmark websites and save them to your trip plan

See how easy it is to make a trip map in this video

Create an itinerary map to plan an upcoming trip

Our free travel mapping tool can be a great resource when you are planning your trips. If you are travelling to multiple cities and want to get an idea of which itineraries are going to be the most efficient, just map all your stops out and see what the route looks like. Once you have worked out the route, you can add notes and bookmarks to each stop to keep all your ideas in one place. Also, don’t forget to tap into our amazingly helpful community of travellers by asking for trip advice in our forums.

Map out all your old trips

We spent a lot of time making this as easy to use as possible, especially when mapping out lots of stops and lots of trips. You can very quickly add new stops to trips with minimal detail. For example, you can choose to add dates to each stop. Or not. This mapping tool is flexible that way. Mapping out all your travels can be a huge amount of fun, as it’s a great way to relive memories.

Add photos to your trips

Travellerspoint allows you to upload as many photos you want. And if you geotag them, you’ll find they will automatically link to stops near where the photos were taken.

Embed your map on your blog

If you are just looking for a simple route map to add to a blog post you’re creating then this will do that for you nicely. You can either use the standard embed code or customise the map tiles to various other looks as well. A beautiful interactive travel map will ensure your blog entry stands out from the crowd.

Generate stats for all your travels

After you’ve mapped out your trips, you’ll be able to view a view your very own travel stats page which will show you how many kilometres you travelled, which countries you visited, which modes of transport you used and more. It’s a great visual summary of your life’s journeys. How to create a travel itinerary

Some Map samples

Would you like to see examples of some trips people have mapped out? Click on any of the maps below to see a fully interactive version.

What is your travel path?

Yep, not only do you must turn into master price range spenders, but expert savers as well. Craig and I have followed the working vacation via 5 nations since ninety seven. Some of our richest journey recollections come from the experiences we had living in one other tradition. It is by far the most effective strategy to have a life of travel. A lifetime of full time travel just isn’t as difficult as you could think.

We additionally look for inexpensive accommodations by way of Airbnb and local guesthouses. But the main reasons we are able to afford to see the world are on this listing of 15 ways to journey at no cost. Share your favourite low cost travel ideas in the comments.

It definitely pays off since you get take these abilities anyplace with you and you’re not tied to an actual job in another country. To help you start saving money for travel, I’ve included some of my favourite assets below. These are helpful tools for learning the way to observe your spending, price range your life, get monetary savings quick, or earn extra earnings.

One of the most historic countries on the earth, Lebanon has a rich historical past, diverse culture, and a very intriguing scenic magnificence. It is an amazing place to spend your holidays in even if you have a budget constraint.

No, she’s not an investment banker or neurosurgeon; she’s a school counselor with a salary comparable to a trainer. Part of our journey technique is to go to cheap nations.

The Best Budget Destinations for 2020

You can find yourself meeting fascinating people while eating native favorites. Living in Abu Dhabi has allowed us to travel everywhere in the world. We flew nonstop to Bulgaria for $185 round-trip. We spent even less on nonstop spherical-trip flights to Cyprus.

Two individuals traveling collectively for one month within the Maldives can often have a decrease every day finances per individual than one individual touring alone for one week. I really assume the most feasible way to save cash for long-term travel is to work on-line. After all the selling, saving, and penny pinching, that cash will finally run out. By having a web-based job, you never have to worry about running out of money on the street as a result of you have the skills that can assist you make some! It’s additionally good to take a position time improving those skills so you’re capable of ask more from your purchasers.

You can even organize your personal volunteer trip. With crowdfunding websites like GoFundMe, you possibly can increase cash from your friends, family members, and colleagues to cowl the costs of your volunteer trip. Perhaps they’ll even be part of you on your expedition.

Ask if there’s any way you can reduce your hours, or work at home a few days every week, so you can use that time you’d normally spend commuting… in your aspect job. If it’s value good money and you’ll’t journey with it, then is it really price hanging onto?

This has been absolute key in learning tips on how to budget and handle cash. I’m not as younger as you, as I’m about to retire. I was lucky as a young person my father labored for Pan American Airways and got to journey frequently, together with a round the world trip in 60 days once I was just 17.

Now is the perfect time to start thinking about your travel plans for this year. There are many fantastic destinations to visit and so many fun things to do. And, yes – there is something to be said about going on vacation without any particular plan, just roaming the streets, meeting the locals, and going with the flow.

Exploring your chosen destination this way will bring you so much fun and great memories. However, if you want to be sure you’ll see and do everything you want, we suggest creating an itinerary. By doing this, you’ll be able to plan a perfect trip and experience the destination to the fullest. So, if you like the sound of it, keep reading to find out how to make a perfect travel itinerary.

Choose your Destination

Although pretty obvious, choosing your destination is the first and most important step of making a perfect itinerary. All the following steps will depend on this one. So, if you already have an ideal destination in mind – good for you! However, if you can’t decide between two or five amazing places you want to visit, we suggest you do a little research. Fortunately, the Internet can help you in this decision-making process.

Furthermore, if you have no destination in mind, you can always throw darts at the world map. This is a fun way to choose your destination and open yourself up to new experiences. Of course, choosing a destination is easier if you travel alone or with your partner. However, if you’re planning group travel, you’ll have to meet and decide together. What’s important in this situation is to be open-minded.

So, once you decide where you want to go, whether you’re travelling alone, with your partner, or your friends, it’s time to hop onto the next step of your perfect itinerary.

You can’t plan a trip without knowing where you want to go in the first place. Photo by Andrea Piacquadio from Pexel

Set the Budget

No trip planning should go without budgeting, and this is no exception. You can’t plan where you’ll go, what you’ll eat, and what you’ll do if you don’t know how much money you have to spend. That’s why setting a budget is a must if you want to make a perfect travel itinerary. After all, your vacation can be as expensive or cheap as you want it to be. It all comes down to one thing – what you can and cannot afford. So, before making any further decisions about your trip, make sure to check your credit card balance and see what type of trip you can go on. If you’re planning a group vacation, make sure it’s something that everybody from that group can afford.

If you want to make every step of this budgeting process organized and transparent for everybody, we suggest installing a budgeting app on your phone. This way, you’ll be able to document everything as you go and keep everyone involved in the process

Go over the Basic Information

If you want to make a perfect travel itinerary, you have to think about the basic information considering your chosen destination. This should be the backbone of your itinerary. So, let’s talk about what basic information you should include when planning your next trip:

  • Transportation. Flight numbers, transportation to and from the airport, directions to the airport and your final destination, car rental company (if needed), fees, and hours you’ll spend on transportation. These are the key pieces of information you’ll need to document and keep them within easy reach at all times. If you’re going on a group vacation, let one person be in charge of this but keep everything transparent to others as well.
  • Accommodation. Depending on your budget, you’ll have to choose the type of accommodation you’ll stay in. This can be a hotel, motel, Airbnb, etc. Whatever it is, make sure you book it in advance and put it in your itinerary. Additionally, if you decide to book accommodation with an access key, don’t forget to write it down!
  • Food. You may ask yourself, Why is food basic information? Believe us – it’s crucial. You need to know ahead if you’ll have food in your accommodation or if you’ll have to eat out every day. If you’re travelling on a budget, it’s always good to research cheap restaurants in the place you’re visiting. If you plan to cook, make sure to find a local market where you can shop for fresh food every day. The way you’ll eat during your vacation will affect both your budget and time

The big part of making a perfect travel itinerary is researching all the basic info such as
transportation, accommodation, food, etc. Photo by Dino Reichmuth from Unsplash

Plan the Activities

Now that you’re finished with all the serious points of your itinerary, it’s time to plan the more fun ones – activities. Again, making an itinerary when you travel solo or in a group differs significantly. But the gist of both is the same – finding activities you want to do, places you want to see, and creating a timetable for all of the above.

Of course, the activities you plan depend on the type of vacation you’re going on and what you prefer to do while there. Some people like to do sports while on vacation – skiing, cycling, fitness, etc. Others want to experience a once-in-a-lifetime adventure such as scuba or skydiving. On the other hand, some like to relax by the pool and try different local specialties every day

If you like culture and exploring all the significant landmarks, make sure you do your research and put each stop in your itinerary, so you can easily track your schedule. For example, if you decided to vacation in Florida, make sure to plan and see the best of what Florida has to offer and then some more. There are many Florida attractions you should explore, so make sure to put each on your list.

Put Everything on the Map

Make a perfect travel itinerary by mapping out each place you’ll visit. This is an extra step of planning you don’t want to skip. When you decide what places you want to see, where you want to eat, and where you want to stop and take pictures for your Instagram, it would be a good idea to mark all these things on your map. You can find the map of the city you’re visiting on the Internet and print it out. Also, you can rely on Google Maps; whatever works for you.

Mapping out every place you want to stop by will make your vacation so much easier. Photo by Z on Unplash

By marking all the places you want to visit, you’ll have a clear picture of your path. Estimate how long it will take you to get to each place, and the time you’ll spend there. This will help you optimize your trip. Additionally, make sure you’re using up-to-date maps with working schedules for public transportation.

Leave Room for Flexibility

Whether you’re planning a solo or group trip, it’s very important to make a perfect travel itinerary. However, you cannot plan absolutely everything. In fact, you shouldn’t. Leaving some room for flexibility and, thus, using your imagination is always a good idea. You never know what you’ll stumble upon once you arrive at your destination. And it would be a shame not to do it just because it’s not in your itinerary. That’s why flexibility should be on your list as well.

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A Travel Blog

February 16, 2018

How to create a travel itinerary

I’m a big believer in organized trips, having things planned out (to a certain extent) and being prepared for what lays ahead. And while sometimes, you just have to be spontaneous and figure things out as they come, I like to be prepared as best I can be before we travel, especially internationally. This allows us to have a less stressful trip and not have to spend so much time while on the ground figuring things out. Religiously, before a trip, I make a trip itinerary outlining everything from how we’ll be getting places, where we’ll be staying and what activities we might do on each day while away. Having an itinerary with researched information helps us get the most of out our trips and it helps to keep us organized so we have to think less while we’re on the go. I spend a lot of time on our trip itineraries in the months ahead of a trip and here today I’m sharing my secrets on how to make a trip itinerary for your next adventure.

Start your itinerary early.

I generally start an itinerary as soon as we book flights for a trip. Once we have our big flights booked to and from our destination, I start a Pages document with each day laid out in bold and then add in our flight info including confirmation numbers and such to keep track of it all in one places. Since we’re usually planning our travel months ahead of our travel dates, I start our itinerary that early. Then in the months before a trip as I have time to book more or research more, I’ll add it in to the itinerary. But doing all your research early is the key to a good itinerary – don’t wait until the last minute.

Outline each day with dates.

Make sure with each day you actually add the dates as well on your itinerary – this will help you stay on top of things when you’re booking hotels and activities and you won’t have to constantly go back and look at your calendar. I usually have something like “Monday, March 19” as my day and date on my itineraries to keep track of which days we’re traveling.

Mark things in red that you haven’t booked yet.

One of the easiest ways I can keep track of bookings on my itinerary is to write down things that I’m thinking we’ll probably book, but keep them in red if they haven’t been booked yet. Things like hotels that I want to stay at but we haven’t booked yet or flights we think would work for us but we’re waiting to book – those stay in red until they get booked so I can quickly see what I have left to book.

Research your destination and add suggestions into each day of the itinerary.

I do a lot of research before a big trip, mostly because I don’t want to have to do it while we’re traveling. I like to be aware of cultural items and how to get from place A to B so that when we’re there, we know what we’re doing and we can just enjoy the destination. Research before hand will give you all the information you need about a destination to get you going and then you can really take it all in easier when on the ground. So add suggestions in your day by day itinerary for where you might go. Sometimes for us, this changes when we’re on the ground, but it’s nice to have some semblance of a schedule going into a trip.

If you have specific time frames to stick to, add times in.

For us, we often have certain things that are at a certain time during the day that we have to stick to, and so that’s important to have in your itinerary. Things like when you have to return rental cars or when you have tickets to a show, those things are pretty stationary and must be adhered to so it’s important to put that in your itinerary to make sure you remember.

Outline each day with options and include specific information to make travel easier.

Sometimes if I’m not sure how we’ll be feeling or where we’ll exactly be a certain day, I might just make a list of options for us and then when we get to it, we can decide in the moment. This might include things for a couple options for activities for the day and then depending on how we feel that day we can decide between them. But this also might include options to get from the airport to our hotel and offer a couple ways to do that. Sometimes we might be in the mood to do public transport and save some money, but other times if we’re not feeling well or exhausted, we might just do a taxi. So it’s nice to have the different options researched and shown in the itinerary so it makes it easier for you in the moment to make a decision based on how you feel.

Print your itinerary or email yourself a PDF before your trip.

I also print a copy of our finished itinerary before a trip and usually also send it through my email as well so we have multiple copies while on the go.

Often considered essential for Visa applications, a flight itinerary is an important document which is sometimes also referred to as a flight reservation or a dummy ticket for visa application.

What is a flight itinerary?

The basic question that most travelers ask is what exactly a flight itinerary is? A flight itinerary is a document outlining your travel plan, flights, and dates in detail. Basically a meta description of your flight, the itinerary includes information like the proposed route of an airline, flight name, departure/arrival dates and timings, departure/arrival airport IATA codes (Ex: FRA, BLR, SFC), flight codes and your flight reservation/booking numbers.

Why is it important to have a flight itinerary?

Most embassies and consulates demand the complete travel information of your trip including details about flight bookings and hotel bookings before granting you a Visa. However, it is risky to book these aspects before getting your Visa in hand because you have no guarantee that you will be granted a Visa and in such a case of Visa rejection, you will end up losing the money you used for bookings. Hence, a flight itinerary is essential because it can be obtained without having to pay the full price of the ticket upfront, and it contains all the essential details needed for the Visa proceedings.

More Useful Links Around Itinerary

How to make a flight itinerary?

One of the ways of getting a flight itinerary without booking a confirmed ticket is to search for airlines which provide this service. There are quite a few carriers who let you book tickets and get flight itineraries without charging any money. However, the catch in this situation is that most of these flight itineraries are not valid for more than a week.

So, the next best option is to plan your trip and create an itinerary using an online travel planner like TripHobo. Here, the process is pretty simple – all that you have to do is enter the city of departure and arrival and select the travel route. The planner will then select the most suitable flight for your journey and give you all the necessary details of your flight itinerary which you can present during the Visa interviews, without booking the tickets!

These itineraries are available in PDF format so you can download it. Share it or take a printout and use it for Visa applications.

How to create a travel itinerary

Planning your travel in an advance is the first step to having a holiday you’ll never forget. But, when you create a travel itinerary can be overwhelming, especially when you don’t know where to start.

But, lucky for you, we’ve created this post which gives you a step-by-step guide on how to create a travel itinerary for a holiday you’ll treasure for a lifetime. In this blog, we take you from choosing your holiday destination all the way to planning what you’ll do there. By the end of the post, you’ll be ready to hop on a plane to your next big adventure.

How to create a travel itinerary

If you don’t have a clear idea of exactly where you’d like to go in the world, it can pretty tough trying to it figure out. When we’re faced with this situation, we usually let the price decide. Skyscanner is my go-to resource for finding inspiration for my next holiday destination. The reason I like it is because you can shortlist holiday destinations by the cheapest flights. All you need to do is enter your home city to a “flexible” destination, which you can do below.

Find your next holiday destination now:

Once you have your shortlist, narrow it down to place or places you’d really like to go.

How to create a travel itinerary

  • Put a price alert on Skyscanner. All you need to do is set up your price alert for the place you’d like to go and the time period you’d like to travel in and Skyscanner will send you an email when those ticket prices drop.

How to create a travel itinerary

  • When booking tickets, make sure you choose the most convenient airport. Not all airports in a city are created equally and some are actually very far away from the center of town. So, ensure you do a quick search on Google maps and compare the locations of the airports. This can save you time and cash in the long run.
  • Use a VPN to compare the flight prices. If you have a VPN, use it to compare the price of the flight tickets in different countries. If you don’t have a VPN, you can use our link below for a discount.

How to create a travel itinerary

We recommend Airbnb for accommodation which ticks all the boxes: choice, cost, convenience, and cleanliness. You can pretty much find anything you need on Airbnb. If you haven’t tried it out yet, you can use my discount link below for $50 off your first booking.

Check out TripAdvisor’s top recommendations for things to do in your next travel destination.

And, if you’re interested in saving money, I highly recommend renting a car and doing all the top sights and attractions by yourself. You can get a lot more done and you’ll save money because tour companies take you to the same sights and charge more for the convenience.

How to create a travel itinerary

Break up your activities by location and group them together for one day. As you can see below, we’ve grouped all the destinations by location and saved 9 hours of driving just by doing this! If you’d like a more detailed breakdown on how to create a travel itinerary map – read our post How to Create a Travel Itinerary Map on Google Maps in Under 10 Minutes.

How to create a travel itinerary

This is really just personal preference, but we like to put our travel itinerary on Evernote because there’s an app you can use on your phone (awesome), you can paste links, images and you can share your itinerary with someone else so they have it on their phone too!

It’s a good idea to store your boarding passes, flight numbers and visas somewhere on your phone too, you never know when you might need it!

And there you have it! How to create a travel itinerary for an unforgettable holiday. If you’d like some travel inspiration, check out our post 5 Places in Our Travel Itinerary That Will Make You Want to Travel New Zealand.

How to create a travel itinerary

Organizing a bunch journey efficiently shouldn’t be inside everybody’s attain. This requires know-how and in-depth expertise. Listed here are suggestions for making a profitable itinerary for a bunch journey and having a rewarding social and human expertise away from house.

Name on a specialist within the group of group journey

The aims of a bunch journey typically fluctuate relying on the individuals. Whereas some go for seaside stays to benefit from the seashores, others want to go to international locations to walk within the largest cities on the earth. Nonetheless others simply need to go on a cruise and take the chance to expertise thrills and distinctive in leisure parks. Whichever package deal you select, you possibly can name on a bunch journey specialist to create your itineraries.

Associations, sports activities golf equipment, CSE representatives or works council, this skilled has the expertise to give you distinctive and personalised vacationer circuits in France and world wide. You’ll be able to profit from this service with Nosvacances.org and efficiently set up your group journey. By entrusting the creation of your journey circuit to such a platform, you possibly can have entry to a big selection of vacationer merchandise with a view to fulfill the needs of all of your family members.

Recourse to this specialist can also be preferrred to learn from a top quality service punctuated by energetic listening and personalised recommendation. The group journey specialist takes care of the selection of points of interest and must-sees to see and do in every vacation spot. He takes care of all the main points and saves his purchasers time. Its help additionally saves cash. You’ll be able to certainly proceed to a settlement in a number of installments with this skilled and higher handle your assets.

Make an inventory of locations to go to

To create a profitable group journey itinerary, begin by writing down the locations that curiosity you in your vacation spot. Beforehand, don’t forget to do a small survey with the opposite members of the group with a view to make a consensus listing.

The selection of locations have to be made in line with the aims of the journey, your needs, the facilities of curiosity and the expectations of the members of your group. Vacationer guides, journey boards and even blogger suggestions are the popular sources for efficiently designing your listing and understanding the place and when to go. As soon as the locations have been chosen, additionally do analysis on opening and shutting occasions, entry situations, free days, and so on.

Construction your group journey

Keep in mind to construction your journey itinerary to make your keep much more fascinating. To do that, write down every journey day in a journey doc and point out every part you must do or see. Plan your visiting hours of locations and vacationer websites, the actions to do, the stops, the lunch hours … By continuing on this means, you’ll keep away from pointless detours and time-consuming and get essentially the most out of your group journey.

You can even learn: snowboarding in France: how to decide on the correct gear?

Sarah Schlichter

Deputy Executive Editor Sarah Schlichter’s idea of a perfect trip includes spotting exotic animals, hiking through pristine landscapes, exploring new neighborhoods on foot, and soaking up as much art as she can. She often attempts to recreate recipes from her international travels after she gets home (which has twice resulted in accidental kitchen fires—no humans or animals were harmed).

Sarah joined the SmarterTravel team in 2017 after more than a decade at the helm of IndependentTraveler.com. Sarah’s practical travel advice has been featured in dozens of news outlets including the New York Times, the Chicago Tribune, USA Today, Budget Travel, and Peter Greenberg Worldwide Radio. Follow her on Twitter @TravelEditor.

The Handy Item I Always Pack: “A journal. Even years later, reading my notes from a trip can bring back incredibly vivid memories.”

Ultimate Bucket List Experience: “Road tripping and hiking through the rugged mountains of Patagonia.”

Travel Motto: “‘To awaken quite alone in a strange town is one of the pleasantest sensations in the world.’—Freya Stark”

Aisle, Window, or Middle Seat: “Aisle. I get restless on long flights and like to be able to move around without disturbing anyone else.”

Crafting a trip itinerary can be both fun and overwhelming. Which places are an absolute must-visit, and which ones can you skip? How much time should you spend at the art museum, and how close is it to that bookstore you want to check out? And how can you keep all your ideas and bookings neatly organized?

The best trip planner apps can help you answer those questions. I’ve found several that will help you discover the right places to go and organize your day-by-day itinerary in one handy place. Download these apps, and you can pitch your endless spreadsheets and Word docs into the recycle bin.

All of the following trip planner apps are free unless otherwise noted.

TripAdvisor

TripAdvisor (iOS | Android), SmarterTravel’s parent company, is the granddaddy of trip planner apps. Unlike other apps that feature only major cities, TripAdvisor offers listings of both top attractions and hidden gems in just about every corner of the globe, along with restaurants, hotels, and vacation rentals. You can create customized itineraries by saving the places you’re interested in to the app’s new Trips feature. (Trips can be kept private or shared publicly.)

When you search for a city in the app, you’ll see a feed of other users’ trips, photos, videos, reviews, and articles about that destination, all offering ideas and inspiration. For more trip planning help, you can post your questions in the TripAdvisor forums, where destination experts offer in-depth advice.

Related:

Visit a City

Visit a City (iOS | Android) helps solve two common trip planning challenges: figuring out how long you need to spend at each place, and maximizing your vacation time by grouping nearby attractions together. When you select a destination, the app offers recommended sightseeing guides based on the number of days you plan to spend. For example, I put in that I was going to Washington, D.C., for three days and was given four itinerary options: Top Attractions, Family Plan, Packed Itinerary, and Easy Going. The app automatically puts nearby attractions together and lets you know how far apart they are (for instance, “three minutes by walking”). It also includes the estimated time that you’ll spend at each place.

You can edit the itinerary by changing the day you visit a place, revising the amount of time you spend there, or deleting the attraction altogether. (You’ll almost certainly have to do some editing, as the itineraries don’t include lunch or coffee breaks.) You can also book tours through the app and get general travel information about the destination, such as the best time of year to visit or tips for saving money.

Related:

CityMaps2Go

CityMaps2Go ( iOS | Android ) offers a handy offline maps that you can customize with personal points of interest. Even better, the app displays your location on the map whether you’re connected to data or Wi-Fi. The app includes thousands of offline maps from just about anywhere on Earth, which means it’s useful for travelers who don’t want to pay international data charges when heading overseas.

You can create different lists for your trip (for example, separate lists for dining, bars, attractions, etc.), and the locations you add to the list will show up on your map. Info cards for each place include a review score, nearby accommodations, some basic information, and the ability to add notes of your own.

Rome2rio

The fun part of trip planning is imagining all the cool places you’ll go. What’s not so fun? Figuring out the logistics of getting there. Fortunately, Rome2rio (iOS | Android) can help solve that problem. The app searches just about every mode of transportation—plane, train, subway, bus, ferry, taxi, Uber—to recommend the best way to get from point A to point B.

You can enter either two destinations within a given city or two points farther apart, and the app will display your options, including the time it’ll take to travel and the approximate cost. Note that the listings are for planning purposes only, and you can’t actually book your flights or tickets through the app.

Related:

TripIt

TripIt (iOS | Android) is a fixture on “best travel apps” lists, and for good reason. It turns an inbox full of scattered booking confirmations and restaurant reservations into a single master itinerary that you can access offline, sync with your phone’s calendar, and share with loved ones. You simply forward each confirmation email to [email protected] and let the app do the rest.

Upgrade to TripIt Pro ($49/year) for other useful features such as real-time flight alerts, rewards program tracking, and the ability to locate alternate flights if your original plans are disrupted.

Culture Trip

The app arm of Culture Trip (iOS | Android) aims to bring travelers a little bit out of the mainstream (tagline: “For curious travelers”) by highlighting unique, off-the-beaten-path options in popular destinations. With recommendations for more than 200 destinations around the world, it’s a great way to bring more local perspective to your trip planning.

The Culture Trip app uses the publication’s content as a starting point; say, an article on the Top 9 Dessert Spots in Amsterdam. While reading the article, you can save individual places to lists that you create and view their location on maps. You can also explore through different criteria, such as Guides & Tips, Food & Drink, Music, and so forth.

TripScout

TripScout (iOS) combines articles and videos from well-known travel publishers and local experts to form what it calls “a personalized, always up-to-date travel guide” for destinations around the world. Every point of interest mentioned in the content is mapped, so you can build a customized itinerary showing your intended destinations on a map.

TripScout can also personalize recommendations based on your travel dates, budget, interests, and even the number of people in your travel group. And like some of the other apps on this list, TripScout works entirely offline, potentially saving you from paying international data fees. The only downside? Android users are left out; TripScout is iOS only.

The Goal

The first question to ask before writing–what is the goal of the itinerary?

The goal for all itineraries on Unanchor is the following:

  • The user of the travel itinerary will be able to travel to the destination and get around using only this itinerary. After finding this itinerary, they can finally stop researching!

A good itinerary will be unambiguous

When giving directions to a location, help the traveler find it easily by:

  • Providing the names of bus stops, subways stops, tourist sites, and street names in the local language (written and then romanized as well)
  • Providing all possible bus numbers when applicable. Include which side of the street they should be standing on.
  • Use landmarks to help the traveler know they’re going in the right or wrong direction. Example: If you pass a 7-Eleven, you’ve gone the wrong way, but if you pass a Dunkin’ Donuts, you’re on the right track.
  • When getting off subways, which exit should they use and which direction should they immediately turn after leaving the subway exit?
  • Provide maps. Do a Google Image search for the city or use Google Maps. Using a program like Windows Paint you can even trace the route on a map.

Provide links to resources where the traveler can dive into more detail

It’s good to put things in perspective and provide a brief summary of the sites and the cities that the traveler will see. But, don’t bloat the itinerary with too much information, try to keep to the essentials. Instead, provide a link where the traveler can dive further into the information. Wikipedia and Wikitravel are great links to provide.

You’re the expert, prioritize the list of tourist sites for them

It’s extremely frustrating reading one-paragraph descriptions of tourist sites and then have to choose what to do. You’re the expert on the destination, take a stand and prioritize the list for them.

Give them a specific list of sites that they must go to if they only have one day, another list if two days. Don’t be worried about recommending a site and having the traveler be disappointed about missing a site. You’re choosing between a really awesome site and perhaps just awesome. Either way, the traveler is going to have a good day.

Restaurants & Nightlife

Most travelers want to try the local food. Again, give them recommendations!

Tip: If there are helpful websites that provide honest reviews of restaurants, make sure to provide this link. An example: Yelp.com for many cities in the United States.

Another example broken down by price range.

Meals for under $10 per person:
Name: John’s Restaurant
Type of food: Really good local Indian food.
Recommended dish: The red curry
Directions to get there: Take bus 104 from get off at…

Name: Jim’s Restaurant…

Meals for under $25 per person:
Name: …

Meals for under $50 per person:
Name: …

Other Information

  • Are there scams specific to the city the traveler should know about?
  • Unique customs?
  • Can you drink the water?
  • How much do things cost? What if you buy food from a grocery store

Tip: There are online resources to help you figure out how much things cost. Check out BudgetYourTrip.com for example.

Itinerary Writing Summary – DOs & DON’Ts

  • Do provide a brief summary of the city(s)/country and the sights.
  • Do provide links for additional information about the city, country, sights, restaurants, hotels.
  • Do provide as many relevant maps as possible.
  • Do provide names and places written in the local language.
  • Do provide unique information about the destination (Ex: scams and customs)
  • Don’t leave directions ambiguous. There are lots of distractions when coming into a new city, so be as specific as possible.
  • Don’t forget about restaurant recommendations

How to create a travel itinerary

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It is possible to plan out a multi-stop journey on your iPhone, but you can’t do it with Apple Maps or Google Maps. Here’s what you can do.

You can’t do it. Almost a decade after the launch of Apple Maps, you still cannot use it to plan a route that takes you to three or more different places.

That’s not entirely true. If you are already en route down Interstate 95, you can get your iPhone to give you a kind of temporary diversion to a restaurant or gas station on the way.

But you can’t plan one Apple Maps route that take you from Times Square, past Central Park, across to Jersey, and then on a whistle-stop 20-city tour of the States. And to be fair, you can’t do it well in Google Maps, either.

There is a reason and you’ve already found it when you have stopped for gas. It’s that while you’re off course, your iPhone is going to keep tell you to “Proceed to the route.” That’s irritating enough as you’re filling up, imagine the fun at a family party.

If you can’t get this feature directly in Apple Maps, though, there are two things you can do instead.

Get a specialized route app

These are designed for delivery people more than they are for tourists or just individuals with a complicated route. That means both that this type of specialized app is always barebones in terms of mapping detail, and also that you may need a company subscription.

Routific, for instance, is an iOS app that is solely available when you have an account with the company. Straightaway does the same thing, but does include a free starter version that let you plot out up to 25 stops.

How to create a travel itinerary

You gain this itinerary ability, but depending on the route app concerned, you may be required to use the company’s mapping instead of Apple Maps. That may not concern you if you just want to get driving, but it becomes an issue if you are also using Apple’s nearest nod to the idea of an intinerary.

Apple Maps lets you create guides

Apple Maps on iOS, iPadOS, and macOS, lets you set up your own, personalized tour guide. Collect together every location you want or need to visit, and then have them all available throughout your trip.

On the plus side, you get far more detail about each place than just a pin on the map. But on the bad side, you still can’t say you want to go to each place in the group in turn.

How to create a travel itinerary

What you can do is set a route between two of them. Apple Maps expects you to start from wherever you are now, but it lets you change that.

How to set a journey starting somewhere other than where you are

  1. Open Maps and search for a location
  2. Tap on that location, then tap Directions
  3. Ignore the route Apple Maps suggests from your location to there
  4. Instead, tap on the words My Location
  5. Tap the Reverse icon to the right
  6. Then tap into the now empty From field
  7. Search for another location
  8. Tap the Route button
  9. Choose Go

That sounds more fiddly than you’d expect from an Apple app, but it’s also slightly worse than you think. When you search for the destination, you have to search for its address.

Even if you’ve set up a guide with all the places you’re interested in, you seemingly can’t select that guide or any of the locations in it. So you have to read your own guide, remember the name of a place, and enough of its address to be sure you search for the right spot.

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Travel Tips

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  • How do I Track the Progress of a Passport Application?
  • How to Get a Visa to Go to Zimbabwe

Any time is a good time to travel. But, for confirmed travel buffs, the best day to fly to a foreign land is always today. If you’re one of those people who loves to travel, the standard four- to-six-week wait for a passport may seem out of the question. An international ticket purchase can work to your advantage when you’re trying to obtain a passport much more quickly.

Passport Timing

If you have dreams of traveling overseas, get a passport early. You’ll not only save yourself anxiety, but also money. Waiting until the last minute puts your trip in jeopardy, and it can cost you a pretty penny to speed up your passport processing.

The normal wait time for a new passport is four to six weeks after you apply in person (with a form DS-11) at a Passport Acceptance Facility. You’ll wait the same amount of time if you apply by mail for a passport renewal (with a form DS-82), but at least you don’t have to make an appointment. You can shorten the wait time to less than four weeks (usually two to three weeks) by paying an extra $60 fee to expedite the processing for either an initial passport or a renewal. No reason or justification is required.

But what if you want a passport really quickly – like in a week or so? If you can prove you are traveling out of the country within two weeks, it’s possible to arrange to get a passport within that time frame.

Getting a Passport Quickly

The U.S. State Department allows a person holding a ticket for foreign travel within two weeks to get an expedited passport much more quickly. This also applies if you have a ticket for foreign travel within four weeks to a country that requires a foreign visa.

To expedite in this manner, you must make an appointment at a passport agency or passport center. The website lists different passport agencies by state. Arrange the appointment by using the Online Passport Appointment System, or call the National Passport Information Center at 877-487-2778.

You’ll need to use application form DS-11, even if you are renewing a passport. Take the filled-in application form, evidence proving your identity and nationality, a passport photo, and proof of immediate international travel to the appointment. If all goes well, you’ll have your passport in a week or so.

Proof of International Travel

What constitutes proof of immediate international travel? It must be a document containing your name, the date of travel within two weeks of the appointment (or four weeks if you need a visa), and the name of your destination country.

You can bring in a photocopy of the ticket, of course. It must be issued in your name, for a flight within the time frames specified. Or, you can bring an airline itinerary. This is the document the airline provides when you make a reservation over the internet. It contains your name, the date of your flight, the flight number and the destination.

If you’re not flying, but, instead, traveling by car to Canada or Mexico, you can submit a hotel reservation in the foreign country in your name. If you’re traveling on business, get a letter signed by your boss on official company letterhead.

Keeping Home and Life Simple

How to Create A Travel Itinerary

Depending on what you would like to experience in your travel destination may depend on whether your plan your own itinerary or get assistance from a travel agency. It’s a great idea to get some help with your travel but it’s also nice to research as well to be sure your plans include particular tours you might have a strong interest in.
Perhaps the most important step you might take in planning your travel itinerary is to plan ahead. Some people like to hit all the tourist traps while others like to explore more of the local culture. Explain to your travel agent exactly what you are search for and then research a bit as well to be sure you’ll getting exactly what you want to experience.

Now, this is how to create a travel itinerary and enjoy your trip.
Since travel interests can vary greatly, if you are travelling with others you may want to ask their interests just to include a variety of things that others will enjoy. A great task for this is to give them a few things to select from rather than leaving the option open to the interest of everyone, otherwise you might have hundreds of ideas.

Ironically, some people like to travel to explore the culture, while others like architecture or even a specific interest or hobby like wine tasting. The most important thing is to fill your trip with a variety of fun interests.

Always do your homework weeks ahead of your planned trip before the planned trip. Beyond the actual travel plans, you’ll want to find out what to expect when you visit there, how to stay safe, what is the best way to exchange currency if needed and find a reference book of local terms to help while you’re there.

Plan your route. It is easier to calculate transport options, the time and the need for accommodation, and take into account how many sights you will visit in a certain geographical area. Find out the easiest way to go by creating a route, unless you travel agency has already planned this.

Which location is most convenient to first visit, which ones to follow, and which one to visit last. With this in mind, you can easily determine if you need a return ticket or just go to an open-jaw trip. The latter means that you fly into one city and fly out from one another.
Open-jaw travel is recommended for linear routes.

Knowing how to create a travel itinerary plays an important role in ensuring the best travel experience. Just be sure to identify your personal preferences and interests. Just because many others are busy rushing to a special attraction does not mean, you have to see it too. Search for the things that will give you and your travel buddies, if travelling with a group, the best experience.

Wondering what travel essentials you might take along with you. Here are a few to consider. A travel pillow set as well as a travel neck wallet. In addition, a travel sewing kit for quick mending is a great item to have available.

How to Make a Travel Itinerary

R emember the good old days when people would think about travel and the first thing they have in mind is to visit a trusted ‘travel agent’ who would plan everything for them? Those were the days when bonafide experts would set up the trip for you and make sure that you knew what you were going to be doing. In today’s world, we can all turn to the internet or travel guidebooks to find out about the destinations we are going to, but one thing would still be nice to have is the good old fashioned trip itinerary.

Free Maps at Changi Airport

An itinerary is like a map of what you are going to be doing even before you reached your desired destination. It tells you where you will go, what you will eat, how you will travel, what time you need to be at the airport, and as much or as little as you want it to. Sure, too much planning can spoil all the surprises, but it is nice to have an idea of what you are going to do and how you are going to get there – of course, it’s probably better not to have it handed to you by a sixty-year-old man in horn-rimmed glasses.

Don’t just follow fellow Tourists, Ask for Directions!

So, what is the solution? Well, the best thing to do is to create your own trip itinerary. There is only one way to do it though. You have to plan ahead. I know, I hate that too, but sometimes it’s nice to have things laid out for you. And besides, it’s your itinerary so you can always feel free to change it.

Follow Directions:) LOL

The problem with doing everything off the cuff is that sometimes you miss some of the best-hidden gems you might otherwise have taken the time to find. The good thing about a personal itinerary is that you can always change it if something isn’t working for you and you don’t have to pay penalties for not joining a specific tour eg. HongKong City Tour.

If you are traveling on a limited amount of time, it is best to use the time you have to the best advantage possible. Instead of visiting everywhere, you are just going to have to visit a few places, so make sure that you pick the ones that you will regret missing the most. For example, if you love theme parks, don’t schedule time at the museum and if you love architecture, make sure that you take the time to wander through interesting neighborhoods.

Bring a Destination Guidebook

Before your trip, make use of great resources on the internet like your favorite travel blogs on your browser’s bookmark or in your local dusty library. Visit bookstores and see what’s the latest thing written about where you are going is. See how it feels to read a few paragraphs and if it excites you dive in for more. Don’t worry about spoiling the trip with too much information, Planning is just to have an idea but always remember that traveling is all about never-ending discovery. Travel becomes better the more you know about a destination… at least you know what to expect prior to your trip.

The easiest way is to check out the websites of popular travel agencies or online directory of travel packages then copy their destination itinerary. List every place that catches your attention. You can narrow the list later but it’s always a good idea to have alternate plans. Figure out what your route will be and what’s the best option to get there… budget-wise. Take the time to figure out how you will get from one place to another, how long it will take, and what you will see along the way. If you can add timetables, that will help you a lot later.

Do you want a faster way? Checkout Blogs and search for helpful keywords like “El Nido Travel Guide” and it will definitely give you a list of blogs that will provide basic travel tips about a certain destination.

Bear in mind that the most convenient places to visit are probably where you should start and then plan your route from there. You can get a return ticket from the same location you arrive in or you can be adventurous and book an ‘open jaw’ trip. That means you fly home from a different city than you arrived in.

Tips on How to Create a Travel Itinerary for your Next Trip

Don’t make the mistake of assuming that the transport you are used to will be present in your destination. Research ahead and find out about prices, scams to avoid, and alternate means of traveling in case of transport strikes or road closures. By having a backup plan you can spend more time getting the joy of travel and less time experiencing travel nightmares while you are out-of-town.

Check out our complete list of affordable hotels and resorts via Agoda or you may also see available Airbnb properties in the city.

Want more stories like this? Please follow #TeamOutofTown on Facebook, and Twitter, Instagram, and Pinterest for more travel ideas.

Disclosure: Please note that some of the links above may be affiliate links. We earn a commission if you make a purchase or book any travel related services. We only recommend products and companies that we actually use and the income goes to keeping the site supported and updated.

How to create a travel itineraryWhen business travel was coordinated by a travel agency or through a personal assistant, a Business Travel Itinerary was considered a necessary item to prepare. Business travel itineraries became less common as we started to have more “do-it-yourself” travel options. Additionally, communications and internet technologies made it possible for most businesses to work productively without ever needing to leave the office. Yet even with all of these advancements, business travel is still necessary for sales presentations, networking and attending trade shows. Whether your company still has a department that makes travel arrangements for you, or you’re responsible for planning the entire business travel itinerary yourself, a business travel itinerary can make travel a stress-free and successful experience.

A well prepared business travel itinerary can save you lot of time and aggravation. If you are a personal assistant, or planning travel for co-workers, using a standard travel itinerary will become a fundamental part of your travel preparation. Whether for yourself, or for a group of co-workers, we recommend preparing and using a standard business itinerary template for traveling. It takes time to set-up, but it will save you valuable time when on the road. A business travel itinerary also will make sure you don’t forget anything you need for your journey.

Set Business Travel Plans in Advance

Planning in advance is a sure way to know that all meetings, check-ins, and take offs happen when they should be. Nothing’s worse than being late to a meeting or missing a last minute flight when there’s a major deal on the line. Planning at least a month in advance to get the exact arrangements and time slots is just one benefit of early booking. Advance planning also provides flexibility to find the best rate and leaves room for last minute changes when needed.

Time Saving Options When Traveling for Business

One of the best ways to keep an efficient schedule on-track is to hire a Town Car with a professional driver. Since you will need to get from place to place, often in an unfamiliar city, a professional driver can make sure you reach every appointment on-time during your trip. Picking you up from the airport, taking you to the hotel, driving your group to meetings and then to dinner after a long day is a business travel must when you need to keep a tight schedule.

What is a Business Itinerary Template?

Your template should include at least the following information:

  • Date of travel, check-in times, flight times, flight numbers
  • The name and address of your departing airport
  • Airport terminal number
  • Transportation to your departing airport information
    • Airport car service, train, car pool, or self-driving
    • How long it will take – What time to leave?
    • If car-pooling – meeting time and location?
    • If driving or car pool, parking arrangements
  • The name and address of your arriving airport
  • The name, address and telephone number for your hotel
  • Your hotel reservation number
  • Transportation from the airport to your hotel
    • Airport limo, car rental, taxi, shuttle
    • How long it will take, how much it will cost, cash for tip, etc.
  • Names and contact numbers of the contacts you’ll be visiting
  • Names and contact numbers for all travel partners
  • Your business agenda during your business trip
    • Time and location for all meetings, whom you are meeting with and the meeting topic
    • Time and location for all meals & events and whom you are entertaining or being entertained by
  • Suggested daily budget and local currency exchange rate
  • All other relevant information for your trip, as applicable
    • Train times, station, platform, etc
    • Taxi pickup times, account details or how much if you have to pay cash
    • Town Car information, pickup and drop off times, locations, reservation numbers, etc.
    • Important local information, like weather, local etiquette, dress code, tipping advice, etc.

Your completed business travel itinerary should be part of a travel business pack that you take on your business trip. Send a copy of your business travel itinerary to your contacts prior to traveling, as applicable.

What to Include in Your Business Travel Pack

You should prepared your business travel pack before leaving for a business trip. It should include the following items as applicable:

  • Essential travel documents
    • Passport, driving license, visas, your international vaccination health certificate (if applicable), etc.
  • Flight tickets and boarding pass, if checking in on-line, train tickets, car rental voucher, etc
  • Business Travel Insurance Policy
  • Photocopy of all your travel documents
    • Give a copy of the travel itinerary to your family
  • Hard copy of your travel itinerary and meeting agendas
  • Business cards
  • Brochures, flyers and other work documents
  • Travel money and company credit card
  • Other cards as applicable, i.e. air miles card, business lounges access cards, etc.

Top Travel Follow-up Tips

There are couple of things you should take care of as soon as you are back from your business trip.

  • First, keep track of all your cash receipts, credit card slips and any invoices throughout your business trip to claim your Business Travel Expenses as soon as possible.
  • Second, write business trip report after every meeting. Create a standard template that includes all your contact’s information, a summary of the meeting and your to-do’s and follow-up tasks, including who will be responsible to complete.

A Successful Business Travel Itinerary Make Travel Easier

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The Blog » Travel Tips » The Ultimate Travel And Vacation Itinerary Planning Spreadsheet

In addition to my comprehensive spreadsheet on tracking your credit cards to help fuel your travels, this next spreadsheet is the ultimate resource to keep tabs on your travel itinerary. Planning travel can be complicated and unorganized especially with many people. Even more complicated is tracking costs among multiple people and who owes who what.

NOTE: THIS POST/SPREADSHEET IS BEST VIEWED ON A DESKTOP AND NOT ON A MOBILE PHONE!

This post is part of my comprehensive guide to travel hacking where I go into detail about how I fly for free, book the cheapest flights, and how to be an overall better traveler!

  • Also, check out my travel itinerary planning spreadsheet which is perfect for organizing and planning your trip!
  • As well as my Restaurant List Tracker spreadsheet for keeping track of all the restaurants you have been to in your hometown or abroad.
  • Also be sure to check my budgeting, net worth, and FIRE spreadsheet to keep track of your budgets while traveling. It’s what I’ve used to track my net worth and ultimately how I retired early at 34 with $1m

I reached Financial Independence in 2020 which was quite the milestone for me. In the last year, I’ve traveled the world for a year and my net worth actually increased. This spreadsheet helped me plan my travels around the world!

  • 1 Why use a spreadsheet to plan travel?
  • 2 Travel Itinerary Planning spreadsheet
  • 3 Using The Travel Itinerary Planning spreadsheet
  • 4 Itinerary Summary Sheet
    • 4.1 Destinations
    • 4.2 Transportation
    • 4.3 Lodging
    • 4.4 Activities/Itinerary
  • 5 The rest of the sheets
    • 5.1 Related Posts

Why use a spreadsheet to plan travel?

I’ll admit, there are countless Apps and services nowadays to track travel. TripIt, Google Trips, Tripify etc. all help simplify the complicated task off planning travel. Nevertheless, there is still nothing in my opinion that substitutes for a nice, professional spreadsheet that puts it all together. For as much traveling as I do, this really helps me save time!

If I am traveling solo, Google Inbox is probably enough for me as I am pretty aware of what I have planned. However, as soon as you add another person to the trip, especially someone that is lazy and useless when it comes to helping out, a spreadsheet makes everything easier. With this travel planner, you can see exactly what is happening on what days, and the costs associated with it.

The spreadsheet is made in Google Sheets so a link is all you’ll need to share it with friends. Google Sheets also allows multiple people to make edits (if that is something you want!)

  • For a list of all my credit card and travel hack related posts, click here.

Travel Itinerary Planning spreadsheet

I’ll admit, there are countless Apps and services nowadays to track travel. TripIt, Google Trips, Tripify etc. all help simplify the complicated task off planning travel. Nevertheless, there is still nothing in my opinion that substitutes for an easy to use spreadsheet that lays everything you need out in one screen.

Also, this spreadsheet is the exact itinerary and also what I used to help plan my friends amazing South Africa and Mauritius honeymoon! If you’re keen for a similar trip to South Africa, please read that post, or plan your own trip with my perfect South Africa itinerary! As it is done on Google Docs, they could access it at any point, anywhere. A perfect way for groups of travelers to make sure everyone is on the same page.

How to create a travel itinerary

Screenshot of the main itinerary sheet

Perhaps I am old school and feel more comfortable using Excel, but I find the control and ease of use to be greater with a simple spreadsheet.

Without further ado, here is the spreadsheet. There are multiple columns associated with the spreadsheet and it’s likely I will continue to make updates to this spreadsheet as time goes on

Using The Travel Itinerary Planning spreadsheet

The spreadsheet is very easy to use. It might seem a little daunting at first if you’re not used to dealing with spreadsheets, but I assure you it is easy to use. I structured the sheet in a way so it’s very clear to see what the day to day plan is, as well as the costs associated with everything.

Itinerary Summary Sheet

The meat of this spreadsheet is done in the Itinerary Summary. I like to see my itinerary in one page, one table, and one snapshot. Therefore, planning out the entirety of the itinerary will be done in this sheet.

Each day is one row and if you need to increase the number of days in your itinerary, just copy an existing row with content, to a new row.

For the most part, it is pretty self explanatory. You can follow the columns from left to right and fill in as you go. You can also leave any unused columns blank, or insert new rows depending on your own needs.

Destinations

The destinations section is where you will be located. There are two columns here, From and To. If you’re going from one destination to another destination on that day, from is where I start, and to is where I end up. If I am staying put in a place for a few days, I put the same for both.

Transportation

This section is the type of transportation used to get from point a to point b. Largely, this will be either flying, or by some sort of motorized transport (rental car, bus, train, etc.). Make sure to record the cost for transportation as this all gets aggregated later.

Lodging

Same as above but for accommodations including hotels, guesthouses, Airbnbs, etc.

Activities/Itinerary

This is the most variable section of the sheet. I could definitely add a few more columns here but for the most part, this is just to summarize what the plan is each day. This can include tours, activities, meals, where to dine, etc.

The rest of the sheets

The rest of the sheets are optional really. They are meant to store the detailed information for all the things you’ve booked already. This includes flights, hotels, car rentals, etc. This is especially useful if you are traveling for months at a time and want to keep track of how you are getting around everywhere.How to create a travel itinerary

In the end, I made this spreadsheet with my own tastes and flair. It won’t be the perfect spreadsheet for everyone but I think it is the best place to start and you can customize it however you like. Please leave any questions, or requests for additional features in the comments below!